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Annlidya Nyaboke
Portrait of Annlidya, smiling, wearing a navy blazer over a cream top

Available for remote engagements · US hours

AnnlidyaNyabokeNyakeoga

Chief of Staff · Talent & OperationsSenior Executive Assistant

I partner with founders, CEOs and leadership teams who are serious about growth but stretched too thin. I bring structure, clarity and genuine ownership: running the operating rhythm, building the systems and finding the people who keep everything moving.

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Years experience
3+
Hrs saved weekly
10+
Task completion
95%
Fewer conflicts
30%

Who I am

About Annlidya

I am a Chief of Staff and Senior Executive Assistant who helps founders, CEOs and leadership teams run their businesses with clarity. With a background in economics and more than three years supporting US founders from Nairobi, I work where leadership, operations and people meet.

Today I lead talent and operations work for a US executive assistant agency: sourcing and screening talent, preparing candidates for client interviews, coaching a remote sourcing team and keeping the hiring engine running clean. Before that, I was the operational right hand to executives across calendars, inboxes, projects, finances and travel.

I do not just manage tasks. I anticipate needs, remove bottlenecks and build the systems, people and rhythms that let leaders focus on high-leverage work and lead with total confidence.

What I do

16 Core Skills & Service Areas

Leadership, talent and operational support: from protecting an executive's time to building the teams and systems a business scales with.

Gold-topped cards mark my Chief of Staff and talent focus.

  • Chief of Staff Operations

    Leadership operating rhythm, priority setting, decision tracking and follow-through

  • Talent Sourcing

    Pipelines built across job boards, communities and talent databases for EA and operations roles

  • Candidate Screening

    Profile, intro video, portfolio and work-sample review against a clear quality bar

  • Team Leadership

    Daily priorities, check-ins and coaching that keep remote teams focused and moving

  • Senior Executive Support

    Calendar management, inbox triage, stakeholder coordination, meeting preparation

  • Operations Coordination

    Project lifecycle management, cross-functional workflows, bottleneck removal

  • Communication Management

    Professional correspondence, executive liaison, internal and external comms

  • Research & Analysis

    Market research, vendor evaluation, competitive analysis, executive-ready reports

  • Financial Administration

    Expense tracking, invoice workflows, subscription audits, budget monitoring

  • Documentation & SOPs

    Standard operating procedures, knowledge bases, onboarding documentation

  • Travel Coordination

    Multi-city itineraries, visa requirements, accommodation, transport logistics

  • Project Management

    Scope definition, milestone tracking across ClickUp, Notion and Trello

  • Stakeholder Management

    Relationship management, communication bridges, alignment across teams

  • CRM Management

    HubSpot, Zoho CRM and Pipedrive: pipeline management, data integrity, reporting

  • AI Integration

    ChatGPT, Claude, Gemini, Zapier automations, AI-assisted research and documentation

  • Strategic Planning Support

    OKR tracking, board presentations, annual planning coordination

Portfolio

Work Samples

A walkthrough of real systems, dashboards, documents and deliverables I've built across talent acquisition, leadership operations, calendar architecture, project tracking, CRM management, research, travel coordination and financial administration.

  • PM Tools

    02. Project Management

    Keeping projects visible and moving, with ClickUp, Trello and Notion used simultaneously.

    5 samples

  • CRM

    03. CRM Management

    Hands-on pipeline management and data integrity across HubSpot, Zoho CRM and Pipedrive.

    6 samples

  • Travel

    06. Travel Coordination

    End-to-end travel management: flights, hotels, visas, destination guides and cultural briefings.

    11 samples

  • E-commerce

    10. E-commerce Operations

    Amazon FBA dashboards, Shopify store administration, listing optimisation and inventory tracking, keeping online stores running smoothly.

    4 samples

  • Customer Success

    11. Customer Success

    Account health scorecards, onboarding pipelines, QBR prep and churn risk tracking, protecting revenue and surfacing expansion opportunities.

    4 samples

  • SOPs

    12. SOPs & Knowledge Base

    Standard operating procedures, onboarding playbooks and knowledge bases that turn institutional memory into shared, searchable systems.

    5 samples

  • Hiring

    13. Hiring & Recruitment Support

    Candidate scorecards, interview pipelines and hiring funnels, keeping recruitment organised so the executive only sees the top of the funnel.

    5 samples

  • Automation

    14. Workflow Automation

    Process maps, integration trackers and automated workflows that remove manual handoffs and protect the executive's time.

    4 samples

  • Talent

    15. Talent Acquisition Operations

    Running the sourcing engine for a US executive assistant agency: prioritising open roles, screening against a clear bar and moving the right people forward.

    7 samples

  • Chief of Staff

    16. Chief of Staff Operations

    Keeping leadership focused and the business moving: operating rhythm, priorities, decisions and follow-through.

    6 samples

See all work samples

Proven impact

Key Achievements

Measurable outcomes from real client engagements.

  • 30%

    Calendar conflict reduction

    Optimised scheduling protecting deep work time

  • 95%

    Action item completion

    Improved follow-through across multiple projects

  • 10+

    Hours saved weekly

    Reclaimed through structured delegation systems

  • 40%

    Faster response times

    Streamlined communication workflows

  • 75%

    Screening time cut

    AI pipeline cut time-to-interview from 21 to 5 days

  • 25%

    Travel cost reduction

    Centralised booking and pre-approved supplier tiers

  • 35%

    Data processing gains

    Automated Excel cleaning boosting throughput

  • 20%

    Manual task time cut

    Custom Zapier automations reducing repetitive work

Real results

Case Studies

Scenarios showing how I have delivered measurable value across executive support and operational engagements.

  • Calendar & Energy Optimisation

    Challenge
    Executive team suffered from back-to-back fatigue with no deep work buffers.
    Actions
    30-day audit, mandatory buffers and a tiered priority system for stakeholders.

    Result: 30% fewer conflicts, 15 additional deep work hours per week

  • Action Item Tracking

    Challenge
    Action items from meetings were lost in email threads, missing OKR milestones.
    Actions
    Centralised Notion hub integrated with Slack, plus Friday accountability audits.

    Result: Completion rate 60% to 95%, time-to-completion down 40%

  • Operational Efficiency

    Challenge
    Founder spending around 15 hours a week on low-leverage admin tasks.
    Actions
    Delegation gap analysis, processes mapped into SOPs and automated via Zapier.

    Result: Reclaimed 10+ hrs/week, contributed to a $2M Series A bridge

  • AI-Assisted Hiring

    Challenge
    Engineering recruitment bottlenecked at a 3-week lead time per candidate.
    Actions
    Automated screening pipeline with AI-driven resume parsing and rubrics.

    Result: Screening time cut 75%, time-to-interview 21 to 5 days

  • CRM Data Integrity

    Challenge
    Sales pipeline data inconsistent across systems, unreliable forecasts.
    Actions
    Consolidated into a single source of truth with automated validation rules.

    Result: Forecast accuracy 70% to 98%, manual entry down 5 hrs/week

  • Communication Overhaul

    Challenge
    Critical updates buried in fragmented channels, causing information silos.
    Actions
    Communication protocol by urgency tier, daily executive digest and focused Slack channels.

    Result: Internal email down 50%, retrieval time cut 3 hrs/week per person

  • Client Onboarding Automation

    Challenge
    Manual onboarding averaging 10 business days per new client.
    Actions
    Airtable + Zapier automated workflow triggered on contract signature.

    Result: Onboarding 10 days to 48 hours, client NPS improved 20%

  • Budget Planning & Visibility

    Challenge
    Decentralised tracking causing surprise overspends throughout the year.
    Actions
    Real-time dashboards, automated threshold alerts and monthly reviews.

    Result: Budget variances cut 90%, reporting cycle 3 days shorter

  • Executive Travel Protocol

    Challenge
    International travel managed manually, with expensive last-minute bookings.
    Actions
    Centralised bookings, an executive travel policy and a global safety tracking system.

    Result: 25% travel cost reduction, 100% executive location visibility

AI integration

How I Use AI in My Work

I actively use AI to work smarter and support executives more effectively. It is integrated into my daily workflow, not used as a novelty.

  • Hiring Support

    Candidate scorecards using AI analysis, extracting CV insights to streamline hiring and reduce time-to-hire by 50%.

  • Research & Intelligence

    Research across tools, vendors and industries using AI-powered search to surface insights faster than manual deep dives.

  • Documentation

    Meeting summaries, task breakdowns and operational notes using AI transcription: clear, searchable records every time.

  • Communication Drafting

    Draft and refine professional communications using AI writing assistants: correct tone, appropriate clarity, faster turnaround.

  • Information Organisation

    Structure raw data and surface key insights for planning cycles using AI-assisted information architecture.

  • Workflow Automation

    Custom Zapier triggers reducing manual data entry by 20%+ across core operational functions.

My approach

Working Style

Built on reliability, proactive problem-solving and clear communication. A force multiplier, not just a task manager.

  • Anticipation Over Reaction

    I think ahead, identify obstacles and prepare solutions before issues arise.

  • Ownership & Follow-Through

    When I take on a responsibility, I see it through completely. Every time.

  • Clear Communication

    Regular updates, early issue flagging, complex information distilled clearly.

  • Strategic Judgment

    Economics background helps me assess priorities and evaluate trade-offs well.

  • Discretion & Trust

    Sensitive information handled with the highest level of confidentiality always.

  • Remote-First Excellence

    Async communication, digital-first systems, cross-time-zone coordination.

Tech stack

Tools & Platforms

Hands-on experience across the tools powering modern executive support, operations and remote-first teams.

Productivity & Collaboration

  • Google Workspace
  • MS Office
  • Slack
  • MS Teams
  • Notion
  • Airtable
  • Miro
  • Confluence
  • Basecamp
  • Zoom
  • Google Meet
  • Loom
  • Dropbox
  • OneDrive
  • LastPass

Get in touch

Let's Work Together

If you are building something and need a partner who will actually show up, let us talk. Available for full-time, contract and project-based engagements.

Email meLinkedIn (opens in a new tab)

Ideal fit

  • Founders and CEOs who need a Chief of Staff or senior executive partner
  • Agencies building a bench of exceptional remote talent
  • Growing teams that need a remote-first talent and operations lead

Direct contact